PayCalc Developments

Payroll Calculator (PayCalc)
Developments Page

2025.00 — 12/16/2024 (Initial Release)

Modified. The Company/Employer data entry window was modified as follows:

(1) The Name and Trade Name fields from 40 to 45 characters;

(2) The address field from 25 to 22 characters;

(3) The City field from 20 to 22 characters;

(4) Foreign Country name from 20 to 2 characters, since a full country name is not required;

(5) The Foreign province/county name from 15 to 23 characters;

(6) The Foreign postal code from 10 to 15 characters.

Modified. The program's client file password field from 12 to 15 characters.

Modified. The Form W-3 Employer's contact person field from 30 to 27 characters.

Modified. The Employee File Maintenance data entry window was modified as follows:

(1) Added a 15 character employee Middle name field;

(2) Added a 40 character employee Email address field;

(3) Deleted the collective bargaining agreement employee coverage check box due to lack of use;

(4) The Last Name field from 18 to 20 characters;

(5) The Suffix field from 3 to 4 characters;

(6) The Address field from 30 to 22 characters;

(7) The City field from 20 to 22 characters;

(8) The two Comments fields from 60 to 70 characters.

Modified. The Form W-4 for 2025 data entry window was modified follows:

(1) Added a 15 character employee Middle name field;

(2) Added a print command button which provides the ability to obtain a hard copy of the form;

(3) Lines 3a and 3b now support the program's internal pop-up calculator.

Modified. Schedule B (Form 941) was completely redesigned to the actual IRS schedule.

Updated. The Federal Withholding Tax Rates Tables and Payroll Processing Information for 2025.

Updated. The State Withholding Tax Rates Tables and Payroll Processing Information for New Jersey, New Mexico, New York and South Carolina for 2025.

Updated. The City Withholding Tax Rates Tables and Payroll Processing Information for New York and Yonkers for 2025.

Added. The new Section 401(k), 403(b) and 457 plans catch-up deferrals computation for employees age 60 to 63. For these employees there is a higher catch-up deferral of up to $11,250 instead of $7,500 (new for 2025).

2025.01 — 12/20/2024

2025.02 — 03/03/2025

Added. Support for printing Form W-2 employee, employer and state filing copies for 2025.
Added. Support for printing and filing Forms 941 and 941-V for 2025.

2025.03 — 05/12/2025

Updated. The IRS Form W-2 box 12 codes for 2025.
Added. The IRS instructions regarding Forms W-2 and W-3 for 2025.
Modified. The Sick pay description on all payroll reports to include "Personal Time Off" (Sick pay/PTO).
Enhanced. Minor cosmetic modifications to numerous Forms and Windows.

2025.04 — 06/23/2025

2025.05 — 06/30/2025

Added. Draft copies of Forms 940, 940-V and Schedule A (Form 940) as of June 25, 2025.
Added. The following fields to the Company/Employer data entry window in order to accommodate Electronic Funds Transfer (EFT), payments for Forms 940 and 944:

(1) Routing Transit Number (RTN);

(2) Account number;

(3) Account type (checking or savings).

2025.06 — 08/25/2025

Added. A new section for reporting Third-Party Sick Pay on the Employee Manual Entry form.
Added. A new line to box 14, Form W-2 for reporting employee overtime pay to assist employees with the filing of their 2025 Federal Income Tax return due to the passage of the One Big Beautiful Bill (OBBB). This information will be reflected on Copy C (For EMPLOYEE'S RECORDS).
Added. Support for printing and filing black-and-white copy A of Forms W-2 and W-3 for 2025. Furthermore, we have been advised by the Social Security Administration (SSA), that for tax year 2025, there are no record layout changes for efiling Forms W-2 and W-3. Therefore, the EFW2 module version 2025.00 will not require any re-programming and is therefore, final for 2025.